The BIG Weekend - General Information

Will there be Merchandise available? Yes, there will be items of branded clothing, neckers, and other accessories available to purchase. You will be able to purchase t-shirts, hoodies and neckers on booking, and all other merchandise will be available to purcha ...

Will there be fridges or freezers available? We can only make fridge and freezer space available for medical needs. We do hope to have a freezer for re-freezing ice packs, we will confirm this closer to the time in the Event Manual.

What does the cost of the event include? The cost of the event includes camp fees, activities and a camp badge per person. Groups will need to factor in costs for food and transport before advertising this cost to your members.50/50 Fee includes a free t-shirt Sta ...

What activities are going to be at The BIG Weekend? We are still working hard to confirm our line up of activities and entertainment for The BIG Weekend. We will communicate the activities available via our social media and website in advance of the camp, plus each participant ...

Can I have an electric hook up? If you have a genuine medical need then we can make a hook-up available. You will need to raise a ticket to inform TBW Organising team of your need.Please note, that power is not easily accessible across the venue and this mi ...

How will access to camp be controlled? All participants will be issued with a coloured wristband at the event, this will be their entry onto site. We will be operating a no wristband no entry policy on site. This will ensure compliance with The Scouts Safeguarding ...

If I use a mobility scooter, wheel chair or other help will the roads be suitable? The camping areas are grass so if you let us know at booking we can make sure you are somewhere suitable, we will also have some buggies to help people who need it get around.

What happens with lost property? There will be a lost property on site over the weekend, any items left will be dealt with in line with the Event Manual which will be available closer to the event.

Do I need to bring an ‘elsan’ type night toilet? No, the toilets won’t be far, but if you want to then you can, we’ll even empty it for you as long as it has your name on it, a lid and is left by the waste collection area in your sub camp by 9am each morning. We will a ...

Is there indoor accommodation? No, there is no indoor accommodation available on site.

Can we park on site? There is limited vehicle access to site and all vehicles will need to have been moved from the camping fields to a parking area by 15:00 on Friday. Any vehicle remaining on site overnight will need to display the group name a ...

Can I bring my caravan/camper van? If you need a caravan or camper for medical reasons then you can stay in the staff area. We are unable to have vehicles located on sub camps.  Please note the caravan and campervan area is not located directly next to the c ...

When and how can we book? Bookings will open in mid-May 2025. We urge that you book and secure your places as soon as possible as numbers for this event are limited. We will be using an online booking system that will simplify all bookings and ensur ...

Can we have a fire? Sadly not. Only programme bases with express permission of The BIG Weekend organising team may use fires on site.

The camp seems expensive, why is this? Unfortunately, the Cost-of-Living crisis has impacted on a lot of the activities and infrastructure we need to deliver this event. We are trying to squeeze every penny of our budget to ensure the camp is enriching, but also v ...

When can we arrive? Arrival slots will be allocated to groups prior to the event. We ask that you only arrive within these times.

Can I bring a generator? No, generators ore not allowed, they spoil the peace and pose electrical, fire and poisonous fume risks. Gas or battery lights and cool boxes are great for a weekend camp!

When is the event taking place? The Event will commence on Friday 1 May 2026 and finish on Monday 4 May 2026.

Where will we find the bins? There will be waste and recycling hubs local to the camping areas. We are aiming to be as sustainable as we can throughout the event, and we politely ask that you take all of your camping equipment (including broken stuff) ho ...

What do Adult Leaders get for their money? A lot of infrastructure is required to run this event. Your leader fees contributes towards the camping facilities, as well as some evening entertainment for adult leaders and of course, your camp badge!

Can we camp next to a specific group? The camping allocations will take place closer to the event, and groups will be camped in Sub Camps. Please note, that if for practical reasons, i.e. permit or cooking, you will be able to inform us of your request to camp ne ...

Will there be washing facilities and showers? There will be single cubicle showers for everyone to use, you should bring suitable equipment with you for hand washing and tooth brushing. Please make sure nobody from your group washes or brushes teeth at the taps.

Will there be drinking water nearby? There will be drinking water taps around the camping area, these will be no further than on a normal Scout campsite but you might want to bring a trolley. Please try and avoid peak hours to fill up and only fill water contain ...

Will there be accessible facilities on site? Please let us know when booking if you have any requirements and we will make sure you are close to suitable facilities. If you have any specific requests or needs, please raise a ticket and The BIG Weekend organising team wi ...

Can we set up our camp in advance? Yes! You will be able to pre-pitch on the Thursday evening before the camp starts on the Friday. More information and logistics of this will be available closer to the event.

Do we need to pay the amount in full on booking? No, but you will need to pay an initial deposit that is not refundable. You will then have two further payments to make. Deposit Due on Booking1st Payment due: 31 October 2025Final Payment due: 28 February 2026We understand ...

​What will the event cost? CategoryPriceNotesYoung People 6+ Whole Event     £66.00     50/50 - Explorers Only£46.00Will volunteer to support event delivery on either Saturday or Sunday.Duke of Edinburgh Gold Residential£46.00Will need to be ...

Where will we find the bins? There will be waste and recycling hubs local to the camping areas. Our team will collect it from there and take to the bins. We are aiming to be as sustainable as we can throughout the event, and we politely ask that you take ...

Can I pay for the full weekend and stay offsite? Yes, you can. You will need to follow the camp rules when leaving and arriving at site, ensuring you are checked-out and checked-in again on your return to site. We will confirm this process closer to the time on a case-by-ca ...

Will there be gender neutral facilities on site? All facilities on site will be single door entry so will not be marked for a specific gender. Where facilities are marked for a specific gender at the venue, we will ensure that accessible toilets are marked as gender neutral ...

What is the Big Weekend? The Big weekend is an activity camp organised by Nottinghamshire Scouts. Scouts of all ages, from across Nottinghamshire, are welcome to attend the weekend.

How do we capture our group information - Health forms and Permissions? In short, you don’t. The booking system will also be an online portal for your parents and adult member to log on and update their details themselves. This will send out reminders to them to complete the required permission ...

What do Staff get for their money? Staff receive an event t-shirt and camp badge.As staff you can select a catered option for £25.00, which includes the t-shirt and camp badge.

Do we need a Nights Away Permit to attend the event? POR means each DLV is expecting to receive a Nights Away Notification from their respective groups, which will include details of the Nights Away permit holder. If a Group doesn’t have one, it just means they need to talk ...

Can we arrange supermarket deliveries? Yes, supermarket deliveries will be welcome on site. Please note all deliveries will be dropped at the car park, and you will need to move this to your campsite.